The Gmail inbox, like an iCloud account or other email managers, is the most important digital space for a digital user. Just as you avoid accumulating dirty dishes in the kitchen, in the same way, the Google Gmail email box must be kept free from digital trash, also to avert as much as possible the increasingly common attempts at phishing.

Why does the inbox fill up with so much spam, or with unwanted email messages?

Just responding once to an unwanted email, clicking on a link, or asking for information by filling out some online form that does not respect privacy rules, is enough to start receiving useless messages from all over the world. Proposals for purchases of all kinds are the first thing, followed then by scam attempts we have already extensively talked about on our blog.

For 2023, a new digital resolution could involve cleaning the Gmail or iCloud email box, keeping the digital space as clean as possible, and trying to eliminate time wasters and dangers of the web.

Let’s see how to do it, taking a Gmail inbox as an example, although the procedure is valid for any other email box.

Eliminating Spam from Gmail

In this regard, the Gmail inbox offers no small help. Thanks to Google’s systems, the box is already free, as far as possible, from all addresses that send known spam. This does not mean that it is completely clean, but Gmail offers us decisive support. Spam, phishing, and known malware are blocked by Google by over 99%. There remains a small portion to be manually checked, usually concerning addresses not yet known, or less “crude” attempts by hackers from all over the world.

It’s all really simple. From the email client, or from the Gmail mailbox web page, it’s enough to click on the icon (or depending on the systems right-click) and confirm “Report as spam”. From this moment, the origin of that email will be blocked by Gmail systems and thrown directly into the junk mail folder. Simple, right?

Archiving Read Emails

After hoarding useless messages and little notes from acquaintances and friends, with all the images available on the web of wishes for 2023, with champagne and glasses, or nights full of fireworks, it’s time to think about the new year.

You don’t want to, perhaps out of pity, put the greeting email in spam, which only served to stir up web traffic, and which you looked at for a maximum of 2 seconds. So, what to do to avoid that every future email from your beach friend ends up in spam?

The operation is as simple as the previous one. In this case, however, instead of the spam icon, you should select the “Archive” button. You can also select more than one email at the same time, and click on “Archive” once you have accumulated several, and selected all of them.

Unlike spam, this button will move the emails to the Archive folder, without considering them spam. This way, your distant cousin or your son’s elementary school class representative (now he’s in America, for a PhD) won’t be marked as unwanted by Gmail, but also won’t always be in front of your eyes when opening the email inbox. A convenient alternative for those who love to maintain contacts.

You will then easily find all the useless emails inside the “Archive” folder, present at the end of the Gmail folder list.

Separating Email Subscriptions

This service is probably one of the most useful of Gmail, and – if well managed – allows you to really keep the email inbox tidy, even having dozens of subscriptions to the most disparate online services.

Let’s say your Gmail mail is this: lolli-group@gmail.com. This is the address where Aunt Natalina sends you wishes for new year, and it will always remain the main reference address.

Imagine, however, that you want to subscribe to the online information service, with the latest news on the Romagna Water Dog. The emails from this service interest you, but you want to keep them separate from Aunt Natalina’s emails, and from those of work. With Gmail, it’s really simple.

Without doing anything on your mailbox, when you subscribe to the Lagotto Romagnolo Water Dog information service use this email, written exactly like this:

lolli-group+lagotto@gmail.com

There’s nothing else to do, and all emails about the Lagotto will be delivered without any other activity on your part.

In practice, you can add any extension to your Gmail email box, simply by adding a “+” after the real address.

all these emails, for example, will be delivered normally in your mailbox, while keeping organized and separate. Just as an example:

  • lolli-group+dogs@gmail.com
  • lolli-group+cats@gmail.com
  • lolli-group+work@gmail.com
  • lolli-group+holidays@gmail.com

and so on…

Performing a Google Privacy Check

Often, Google or Gmail, upon opening the mailbox or connecting to the account, proposes to “Perform a security check and a privacy check”. It’s a procedure that only takes a few minutes and should not be continuously ignored.
If Google suggests it, it probably has its reasons.

The procedure is completely automatic, and the instructions are quite clear and easy to follow. It consists of several different steps, including checking the access systems to your mailbox, but also the list of passwords that you may have saved on your profile.

Google checks whether one or more passwords have been used elsewhere on the web, and advises you to change them. It’s wise to follow the advice, if a password has been used elsewhere, sooner or later they will also reach your account.